Agenda

Thursday, July 15, 2021

  • Environment Open

    10:30 am - 11:00 am
    8:30 am - 9:00 am
    9:30 am - 10:00 am
    7:30 am - 8:00 am
    6:30 am - 7:00 am
    5:30 am - 6:00 am
  • Regional Meetings

    11:00 am - 12:00 pm
    9:00 am - 10:00 am
    10:00 am - 11:00 am
    8:00 am - 9:00 am
    7:00 am - 8:00 am
    6:00 am - 7:00 am

    Western Regional Meeting 

    • Angela Shell, Chief Procurement Officer and NASPO Regional Chair, State of California
    • Mindy Birk, Contracting Officer III and NASPO Regional Vice-Chair, State of Alaska

    Midwestern Regional Meeting 

    • Genevieve Hayes, Division Director and NASPO Regional Chair, State of Michigan

    Southern Regional Meeting 

    • Rebecca Krystopa, Policy Operations Manager and NASPO Regional Chair, State of Georgia
    • Lisa McKim, Compliance and Contract Performance Manager and NASPO Regional Vice-Chair, State of Oklahoma

    Eastern Regional Meeting

    • Jaime Tomaszewski, Chief Administrative Officer and NASPO Regional Chair, State of Maryland
    • Gregg Olivera, Deputy Director, Chief Procurement Officer, and NASPO Regional Vice-Chair, State of New Jersey
  • Break: Explore the Environment and Visit the Expo!

    12:00 pm - 12:30 pm
    10:00 am - 10:30 am
    11:00 am - 11:30 am
    9:00 am - 9:30 am
    8:00 am - 8:30 am
    7:00 am - 7:30 am
  • Welcome Back and Roundtable Kick-Off

    12:30 pm - 12:45 pm
    10:30 am - 10:45 am
    11:30 am - 11:45 am
    9:30 am - 9:45 am
    8:30 am - 8:45 am
    7:30 am - 7:45 am
  • Transition Break

    12:45 pm - 12:50 pm
    10:45 am - 10:50 am
    11:45 am - 11:50 am
    9:45 am - 9:50 am
    8:45 am - 8:50 am
    7:45 am - 7:50 am
  • Roundtable Topical Discussions

    12:50 pm - 1:50 pm
    10:50 am - 11:50 am
    11:50 am - 12:50 pm
    9:50 am - 10:50 am
    8:50 am - 9:50 am
    7:50 am - 8:50 am

    Topics:

    1. eProcurement
    2. Contract Administration
    3. Supplier Relations/Engagement
    4. Small and Diverse Business Engagement
    5. Talent Management and Succession Planning
    6. Negotiations
  • Break: Explore the Environment and Visit the Expo!

    1:50 pm - 2:10 pm
    11:50 am - 12:10 pm
    12:50 pm - 1:10 pm
    10:50 am - 11:10 am
    9:50 am - 10:10 am
    8:50 am - 9:10 am
  • 2A. Agency Relations

    2:10 pm - 3:10 pm
    12:10 pm - 1:10 pm
    1:10 pm - 2:10 pm
    11:10 am - 12:10 pm
    10:10 am - 11:10 am
    9:10 am - 10:10 am

    TRACK: Procurement Strategies

    This session will focus on interagency relationships and best practices to build trust. It will highlight key components to create a partnership between the central procurement office and the user agency. It will include an interactive discussion between the procurement staff speaker, the user agency representative speaker, and the attendees.

    Learning Objectives:

    • Illustrate perspectives from the agency side.
    • Identify factors to establish trust and build a quality partnership.
    • Describe the benefits of a quality partnership.
  • 2B. eMarketplace

    2:10 pm - 3:10 pm
    12:10 pm - 1:10 pm
    1:10 pm - 2:10 pm
    11:10 am - 12:10 pm
    10:10 am - 11:10 am
    9:10 am - 10:10 am

    TRACK: Managing Technical Solutions

  • 2C. Successful Change Management: Policy, Procedures, and People

    2:10 pm - 3:10 pm
    12:10 pm - 1:10 pm
    1:10 pm - 2:10 pm
    11:10 am - 12:10 pm
    10:10 am - 11:10 am
    9:10 am - 10:10 am

    TRACK: Professional and Organizational Development

    A panel discussion on navigating the challenges presented by organizational changes in administration and technology, and the procedural or policy changes that often follow.  Presenters will describe challenges they have encountered and strategies they have used for successful change management.  The discussion will include some practical tips for achieving office buy-in following changes in political leadership and new technology implementation.

    Learning Objectives: TBD

  • Break: Explore the Environment and Visit the Expo!

    3:10 pm - 3:40 pm
    1:10 pm - 1:40 pm
    2:10 pm - 2:40 pm
    12:10 pm - 12:40 pm
    11:10 am - 11:40 am
    10:10 am - 10:40 am
  • 3A. NASPO ValuePoint

    3:40 pm - 4:40 pm
    1:40 pm - 2:40 pm
    2:40 pm - 3:40 pm
    12:40 pm - 1:40 pm
    11:40 am - 12:40 pm
    10:40 am - 11:40 am

    TRACK: Procurement Strategies

  • 3B. Cybersecurity

    3:40 pm - 4:40 pm
    1:40 pm - 2:40 pm
    2:40 pm - 3:40 pm
    12:40 pm - 1:40 pm
    11:40 am - 12:40 pm
    10:40 am - 11:40 am

    TRACK: Managing Technical Solutions

  • 3C. Staff Management

    3:40 pm - 4:40 pm
    1:40 pm - 2:40 pm
    2:40 pm - 3:40 pm
    12:40 pm - 1:40 pm
    11:40 am - 12:40 pm
    10:40 am - 11:40 am

    TRACK: Professional and Organizational Development

    As we enter a new phase in a post-COVID workplace, many public procurement offices have continued to use a remote or hybrid work environment. In this session, the presenters will discuss how these work models can be challenging yet effective for a public procurement office. They will dive into the challenges that offices face in managing their staff in these environments and discuss different management strategies to help manage a remote/hybrid staff. They will also introduce attendees to various tools they use to help in daily management of a remote or hybrid staff to make a public procurement office successful for the future.

    Learning Objectives:

    • Identify challenges and benefits of a remote or hybrid workplace.
    • Discuss management strategies to help facilitate remote/hybrid work.
    • Review different technical tools available to manage a remote/hybrid workplace.
  • Transition Break

    4:40 pm - 4:45 pm
    2:40 pm - 2:45 pm
    3:40 pm - 3:45 pm
    1:40 pm - 1:45 pm
    12:40 pm - 12:45 pm
    11:40 am - 11:45 am
  • Closing Session

    4:45 pm - 5:00 pm
    2:45 pm - 3:00 pm
    3:45 pm - 4:00 pm
    1:45 pm - 2:00 pm
    12:45 pm - 1:00 pm
    11:45 am - 12:00 pm

Wednesday, July 14, 2021

  • Environment Open: Explore the Environment and Visit the Expo!

    12:00 pm - 12:30 pm
    10:00 am - 10:30 am
    11:00 am - 11:30 am
    9:00 am - 9:30 am
    8:00 am - 8:30 am
    7:00 am - 7:30 am
  • Welcome and Opening Keynote: Collaborate Faster and Further Together

    12:30 pm - 1:45 pm
    10:30 am - 11:45 am
    11:30 am - 12:45 pm
    9:30 am - 10:45 am
    8:30 am - 9:45 am
    7:30 am - 8:45 am

    Join us as we kick off the 2021 Virtual REACH Conference! Kelly Sanders, Conferences and Events Chair, and Gregg Olivera, Conferences and Events Vice-Chair, will provide insight on the educational opportunities available at this year’s event, as well as share tips for navigating the virtual environment and making the most of your experience!

    Immediately following the Welcome session, we are pleased to present Erica Dhawan, collaboration expert, to share the new rules and nuances of “Digital Body Language: How To Build Trust and Connection No Matter The Distance” and the new requirement to innovate faster and further together. We all leave a digital impression on each other. If someone does not text back for hours or even days, do you think they are being rude? Is using an emoji or LOL unprofessional or creating a human connection with your team? What impression does your boss, team, or colleague think of that kind of behavior? Whether your team works on separate floors, buildings, or even countries, they must connect online to collaborate. Learn the new common-sense rules of effective communication on digital teams across business silos, levels, backgrounds, and regions.

    LEARNING OBJECTIVES

    • Understand your collaboration style and what digital body language signals you are broadcasting (even if you do not intend to!).
    • Create cultures of maniacal clarity in email, phone, IM, text, video mediums and even live meetings in the new normal.
    • Develop a collaboration strategy to create the highest performing teams and relationships.
  • Break: Explore the Environment and Visit the Expo!

    1:45 pm - 2:05 pm
    11:45 am - 12:05 pm
    12:45 pm - 1:05 pm
    10:45 am - 11:05 am
    9:45 am - 10:05 am
    8:45 am - 9:05 am
  • General Session: Management and Leadership (and NASPO Cares)

    2:05 pm - 3:25 pm
    12:05 pm - 1:25 pm
    1:05 pm - 2:25 pm
    11:05 am - 12:25 pm
    10:05 am - 11:25 am
    9:05 am - 10:25 am

    This session will focus on the key management and leadership competencies necessary for success at all levels of responsibility in public procurement. More specifically, we will focus on visionary leadership, inclusive management, and proactive communication and how you can apply these concepts within your specific role.

    Learning Objectives:

    • Demonstrate the importance of broad, strategic, and visionary leadership.
    • Discuss approaches for ensuring voice and inclusive management to leverage the knowledge and experience of all team members.
    • Understand the importance of proactive communication in driving initiatives forward.
  • Break: Expo, Games, and Energy and Well-Being Break

    3:25 pm - 3:55 pm
    1:25 pm - 1:55 pm
    2:25 pm - 2:55 pm
    12:25 pm - 12:55 pm
    11:25 am - 11:55 am
    10:25 am - 10:55 am

    We encourage you to visit the Expo to discover NASPO programs and chat with NASPO staff. Ready for a bit of fun? Stop by the Leaderboard and play a trivia game or complete a puzzle. How about a musical break? Turn your cameras on and join us for a 15-minute interactive musical adventure where the host will help us find a “moment of zen” and teach us how listening to the right kind of music can fundamentally change one’s mood for the better. The musical Energy and Well-Being Break will run from 3:25 pm – 3:40 pm. 

  • 1A. RFP Evaluation

    3:55 pm - 4:55 pm
    1:55 pm - 2:55 pm
    2:55 pm - 3:55 pm
    12:55 pm - 1:55 pm
    11:55 am - 12:55 pm
    10:55 am - 11:55 am

    TRACK: Procurement Strategies

    Building and managing your evaluation team is a crucial part of forming a quality recommendation. In this session, two states will discuss their solicitation evaluation process and strategies for managing the evaluation team to aid in presenting a solid recommendation for award.

    Learning Objectives:

    • Describe the RFP evaluation process.
    • Discuss the different evaluation team roles and responsibilities.
    • Identify best practices for managing an evaluation committee.
  • 1B. TECH NEXT

    3:55 pm - 4:55 pm
    1:55 pm - 2:55 pm
    2:55 pm - 3:55 pm
    12:55 pm - 1:55 pm
    11:55 am - 12:55 pm
    10:55 am - 11:55 am

    TRACK: Managing Technical Solutions

    It is dangerous to go alone, take this with you! In this session, panelists will discuss the process of learning new technologies and how to identify key stakeholders early in the IT procurement process.

    Learning Objectives:

    • Examine strategies to become familiar with new technologies.
    • Distinguish the appropriate time and place in the procurement process for SMEs.
  • 1C. New to Procurement

    3:55 pm - 4:55 pm
    1:55 pm - 2:55 pm
    2:55 pm - 3:55 pm
    12:55 pm - 1:55 pm
    11:55 am - 12:55 pm
    10:55 am - 11:55 am

    TRACK: Professional and Organizational Development

  • Transition Break

    4:55 pm - 5:00 pm
    2:55 pm - 3:00 pm
    3:55 pm - 4:00 pm
    1:55 pm - 2:00 pm
    12:55 pm - 1:00 pm
    11:55 am - 12:00 pm
  • After-Hours Networking Activity

    5:00 pm - 5:30 pm
    3:00 pm - 3:30 pm
    4:00 pm - 4:30 pm
    2:00 pm - 2:30 pm
    1:00 pm - 1:30 pm
    12:00 pm - 12:30 pm